POSITION:                                        Human Resources Associate

REPORTS TO:                                 VP of People and Culture

STATUS:                                            Non-Exempt

JOB CLASSIFICATION:                 Associate I or II

WORK ARRANGEMENT:               Hybrid (3 days, North Bay, CA)

SALARY RANGE:                            $29.75-$37.19

APPLICATION DEADLINE:          Open Until Filled

GENERAL DESCRIPTION:

LightHouse for the Blind and Visually Impaired, headquartered in downtown San Francisco, is looking for a full time Human Resources Assistant to work in our North Bay Satellite office locations and to fill a valued role in our growing organization.

Coordinates People and Culture activities, including but not limited to recruitment, background checks, new hire orientation, onboarding new hires, payroll support, leave administration and ADP HRIS Administrator. Perform other HR administrative duties and responsibilities as needed.

QUALIFICATIONS:

• 1 to 2 years of HR, Administrative or related experience.
• Must be able to provide in-person support to our Napa and North Bay offices as needed; as well as report into our San Francisco headquarter office for in person on-boarding.
• Excellent written and verbal communication skills.
• Good judgement with the ability to make timely and sound decisions.
• Strong organizational, problem-solving, and analytical skills.
• Proven ability to handle multiple projects and meet deadlines.
• Ability to manage priorities and workflows.
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
• Comfortable calendaring and setting up in/virtual meetings (i.e., Zoom).
• Comfortable presenting in front of a small group of people.
• Strong interpersonal skills.
• Ability to deal effectively with a diverse group of individuals at all organizational levels.
• Proficient use of HRIS platforms and ADP (WFN) systems is a preferred.
• Experience recruiting, staffing and posting job announcements are a plus.
• Working knowledge of HR laws and regulations is a plus.
• Ability to take on additional responsibilities as needed.

PHYSICAL REQUIREMENTS:

• Ability to sit at a desk and perform computer-intensive work for long periods of time; operate standard office equipment and lift to 20pds.

JOB RESPONSIBILITIES:

• Maintain employee database, process status changes and complete tasks in the HRIS system.
• Responsible for employee file maintenance and compliance.
• Manage the HR Inbox for People and Culture Department.
• Collaborate and partner with payroll/payroll processing during each payroll.
• Enforce People & Culture processes and procedures.
• Acts as liaison for People & Culture with managers/supervisors.
• Support managers and supervisors in performance improvement conversations
• Provide onsite support primarily to our Camp in Napa and North Bay offices; as well as virtual support to the rest of the company as needed.
• Prepare and maintain job descriptions and job announcements.
• Responsible for posting and scheduling interviews for open positions.
• Manage recruitment activities on job search web sites.
• Coordinate hiring process.
• Distribute job offer letters and other People & Culture communications as needed.
• Conduct reference checks for pre-employment.
• Create a warm and welcoming environment for applicants and new employees.
• Conduct New Hire Onboarding and Orientations at the SF Headquarter office, up to 3 days per month and as needed.
• Manage coordination of various department in the New Hire Onboarding Orientations.

WORKING CONDITIONS:

LightHouse is an equal opportunity employer.  LightHouse policy and the law prohibit discrimination and harassment based on an individual’s race, ancestry, religion or religious creed (including religious dress and grooming practices), color, age (40 and over), sex, gender, sexual orientation, gender identity or expression, genetic information, national origin (including language use restrictions), marital status, medical condition (including cancer and genetic characteristics), physical or mental disability (including HIV and AIDS), military or veteran status, pregnancy, childbirth, breastfeeding and related medical conditions, denial of Family and Medical Care leave, height and weight, or any other classification protected by federal, state, or local laws, regulations, or ordinances.  Our policy and the law prohibit co-workers, third parties, supervisors, and managers from engaging in such conduct.

LightHouse personnel are employed on an at-will basis.  Employment at-will means that the employment relationship may be terminated, with or without cause and with or without advance notice at any time by the employee or the Agency.

We strive to maintain a scent-free environment and a drug-free workplace.  Employees are expected to behave in accordance with these objectives.

All employees at LightHouse are hired for an indefinite and unspecified duration and consequently, no employee is guaranteed employment for a specified length of time. Employment is at the mutual consent of the employee and LightHouse. Accordingly, either the employee or LightHouse can terminate the employment relationship at any time, with or without cause (“employment at will”).

TO APPLY:

Please submit a cover letter and résumé as Word attachments (no. PDFs please), to HR@old.lighthouse-sf.org, including the job title in the subject line. We will not consider videos or hyperlinks to online profiles. Due to time constraints, we will only respond to complete submissions in which there is serious interest, thanks for your understanding.